How to Create a Conference Meeting: A Step-by-Step Guide
In today’s digital age, virtual meetings have become essential to our professional and social lives. Whether you’re part of the Australian Networking Communties of People(ANCOP) or just looking to host an online conference, this guide will walk you through creating and managing a conference meeting. It is part of your ANCOP.au membership, so you know it is secure and is not leaving our network like other services.
Getting Started
- Log in to your account: Begin by logging into your dashboard.
- Navigate to the conference creation tool: Look for the “Create Conference Links” or “Video Conference Links” option in your dashboard.
- Click “Create a Meeting”: This will open a new screen with some explanations and steps to follow.
Setting Up Your Meeting
- Name your meeting: Enter a name for your conference. Remember, no spaces are allowed in the meeting name.
- Set the duration: Select a start and end dates for your meeting. This determines how long people will have access to your conference.
- Generate access codes: Click on the “Generate Code” button. This will create two important links:
- Moderator Link: Share this with trusted individuals who will help you manage the meeting.
- Guest Link: Distribute this to all attendees. Note: Recipients don’t need to be ANCOP members to join.
Joining the Meeting
- Copy the link: Use the “Copy” function to grab the appropriate link (moderator or guest).
- Paste in your browser: Open your web browser and paste the link.
- Enter the meeting: Click “Join Meeting” to enter the conference.
During the Meeting
- By default, you’ll see the ANCOP logo when you join.
- You can enable or disable various features (e.g., audio and video).
- Moderators will have additional control over the meeting.
Ending the Meeting
- Leave the meeting: Click “Leave Meeting” when you’re done.
- Thank you screen: You’ll be directed to a thank you page.
- Return home: Click “Return Home” to return to the ANCOP website.
Tips for a Successful Conference
- Test your audio and video before the meeting starts.
- Familiarize yourself with the moderator controls if you’re hosting.
- Encourage participants to use the guest link for smoother access.
By following these steps, you’ll be able to create and manage professional conference meetings with ease. Whether conducting a team meeting, hosting a webinar, or collaborating with partners, this tool provides a seamless way to connect virtually.
Remember, practice makes perfect. The more you use this system, the more comfortable you’ll become with its features and capabilities.
Happy conferencing from the ANCOP.au Team.
